One platform for everycommunity you manage
Run unlimited HOAs, condos, and townhome associations from a single portal — each with its own branding, members, and AI-assisted operations.
Reduce HOA admin work by 70%. No credit card required.
The reality
Boards and managers are drowning in admin work
Endless email threads
Resident questions answered manually, again and again.
Hours lost on minutes
Volunteer boards spend evenings writing meeting notes.
Scattered documents
Bylaws, policies, and contracts buried across drives.
One tool per community
Property managers juggle separate logins, inboxes, and spreadsheets per HOA.
What's inside
Everything your board needs, nothing it doesn't
Eight focused modules that replace a dozen disconnected tools.
Multi-Community Portal
Manage every HOA you operate from one login. Each community gets its own branded portal, members, and data.
AI Community Assistant
Trained on each community's bylaws and policies. Residents get accurate, cited answers — 24/7.
Meeting Automation
AI agendas, summaries, action items, and resident-facing recaps from any transcript.
Maintenance & Vendors
Categorize tickets, track repeat issues, and monitor vendor insurance & contracts.
Communication Hub
Draft, translate, and send announcements via email and SMS in one place.
Document Center
Semantic search across CCRs, budgets, and minutes with citation-backed answers.
Financial Overview
Lightweight dues, reserve, and spending insights — no accounting bloat.
Resident Portal
Pay dues, submit requests, RSVP, and ask AI — mobile-first by design.
How it works
From two-hour minutes to two clicks
Upload
Drop in a Zoom transcript, PDF, or board recording.
AI processes
Summaries, action items, motions, and votes — extracted automatically.
Review & send
Edit the resident-facing recap and publish in one click.
Approve
Board approves minutes; everything is searchable forever.
Loved by boards
Calm communities, happier volunteers
“We used to spend Sundays writing minutes. Now they're done before the meeting ends.”
“Residents finally stopped emailing me at 11pm. The AI assistant answers everything.”
“Vendor renewals used to slip through the cracks. NeighborPilot keeps us audit-ready.”
Pricing
Pay-as-you-go plans that grow with your community
Pick the per-payment rate that fits your community. Switch tiers anytime — no contracts, no setup fees.
Starter
Up to 25 units
5% per payment
No monthly fee. We take 5% of every payment processed.
- AI community assistant
- Announcements & document center
- Online dues & payments
- Email support
Growth
Up to 150 units
3% per payment
Lower transaction fee for active communities.
- Everything in Starter
- Maintenance workflows
- Meeting & polling automation
- SMS notifications
Pro
Unlimited units
2% per payment
Lowest transaction fee, unlimited units & vendors.
- Everything in Growth
- Vendor intelligence
- Financial insights & exports
- Priority support
Per-payment fees apply only to dues, fines, assessments, and amenity reservations processed through NeighborPilot.
FAQ
Questions, answered
Give your board its evenings back.
Join the calm communities running on NeighborPilot. Free 14-day trial, white-glove onboarding included.